Posts Tagged ‘Action Planning’

Motivate your manager!

Wednesday, January 5th, 2011

Have you set yourself up for the New Year? It seems like it has only just started, but we are already more than 1% of the way through the year – we completed that around 2pm on Wednesday (wherever you are in the world!). In fact, if you live in Scotland, this 1% had passed before the majority of people had returned to work – due to the weekend and bank holidays.

So, if you have sorted your own action plan out, here’s another idea on how you can get your year off to a flying start – have you ever considered motivating your boss?

We so often think about what we are going to achieve, or how to develop and motivate our staff, but rarely our bosses.  

Almost all writings on motivation are designed to give the manager techniques to motivate staff. It was assumed that motivation was a one-way street that runs from top to bottom.

The same thing used to be thought of communication, until someone discovered that it was a two-way street (although I do accept that not everyone has worked that out yet!). Current management thinking says that employees should be concerned about motivating their bosses, and should not take a passive role toward this issue.

But how do you motivate your boss? Here are some of the most effective ways:

1)    Seize the initiative: Don’t wait for your boss to “give” you work. Find out what needs to be done and suggest to your boss how you could do it.

2)    Generate new ideas: Be creative – think of better ways to do the work in your area – and outside of your area too, and tell your boss about it.

3)    Offer your assistance: Your boss needs your support and help. Show them that you’re there to provide full support.

4)    Ask your boss to delegate: Your boss might not be aware that you are ready to assume more responsibilities and take on new challenges. Ask the boss to delegate responsibilities you think you can take on.

5)    Provide solutions: Don’t limit your contact with the boss to the times you bring up a problem or a request for help. Bosses need to hear solutions, not just problems.

6)    Give compliments: Your boss is human – really! They need to receive compliments when they do something well, or when they help you in a positive way. Don’t worry that it might sound insincere. Compliments, done in good taste and for a good reason, are always appreciated – as long as you don’t over do it.

7)    Show your commitment: It’s important for the boss to know that you care about your work, about the organisation, and about the boss. Show that you care, in words and in action. Go out of your way to provide good service and promote the company.

8)    Stay positive: People who talk and act in a negative way can depress people around them, including the boss. It’s important for your own mental health and for that of others that you are positive and enthusiastic. Try saying “Thank Goodness It’s Monday” instead of the usual “Friday” reference. But it’s a matter of your general attitude, not just what you say.

What additional tips would you add to this list?

Paul

Wishing you a Resourceful New Year!

Friday, December 31st, 2010

Do you want to take greater charge of your career?  The start of a New Year is a great time for thinking about changes you might want to make or opportunities you might want to pursue. Perhaps you are thinking of how you can take more control over your career? If so, with a little structure and focus, this can be achieved. Here are five tips to get you started.

Know exactly what you want to achieve

Know what you want – what you really, really want! Where do you want to be in 5 years’ time? What is your personal Vision for yourself? Martin Luther King had a very strong Vision – it was his ‘Dream’. You need to have your own. This is a critical part of your planning. It is critical because you are probably already leading a busy life. And having a vision or a goal may well require you to put additional time into gaining a qualification or gaining greater or different experience. This takes time, so you need to be sure that you will be able to give it the time it requires. You may need to consider what aspects of your current life you are going to stop doing or put on the back burner for a while. If you cannot identify such activities, you may well need to scale back your plans – it will clarify for you what aspects of your life and future are really important to you.

Small steps

If you acquire an old house that requires a complete renovation, you would probably break the job down into smaller jobs. Perhaps by looking at a room at a time, or one part of the renovation at a time (e.g. the roof, the flooring, the plastering). This is because it makes it easier and more manageable – and there is a sense of achievement as each part is ‘ticked’ as being completed. Your Vision should be no different. Break it down into smaller sequential steps so you can see how they will lead to the end result, but then you concentrate on one at a time.

Action plan

Create an action plan for the first of the steps. Write down exactly what it is you are going to achieve, how you will do it, when you will do it by and how you will know you have achieved it. Once you have completed this step, do the same for the next step. By doing this, if you have an overall 5-year goal it will not seem so daunting. And don’t forget to reward yourself for each action completed – promising yourself a small treat for each achievement is both fun and motivating! I have posted an example of how to create an Action Plan.

It’s easier with help

For two reasons. Firstly because having a coach or friend who can help you work out actions or how to achieve them can be so important. Sometimes we can’t see the wood for the trees when we are developing ourselves, and someone looking in from outside can be just what is needed. Secondly, if we say to someone that we will do something by a specific date, most of us are more likely to complete it than if we only make the agreement with ourselves. This is because we know someone is going to support us – and check up on us!

Believe in yourself

This is perhaps the most important step. I work with so many people who could achieve so much more if they believed in themselves – and many do suddenly blossom once they have the self-belief. We have so many skills that we often don’t realise we have, and sometimes a mental approach that stops us from be as effective as we could be. If you make yourself smile, it’s difficult not to feel positive. There are techniques that can enable you to be equally positive about yourself and what you can achieve.

Go on, have a go! You will be amazed at what you can achieve!

Paul